Job Posting!

Title: Administrative and Program Assistant 

Classification: Full-time (40 hours per week) or Part Time (20 hours per week) available. Note that we prefer full-time applicants. 

Location: Remote, US-based

Salary: The annual base salary range for this position is approximately $40,000 - $55,000 full-time. The salary offered will be determined according to a salary scale that takes into account years of experience, location, job category, and other factors.

Benefits: Paid leave on all bank holidays observed by the Federal Reserve System. Flexible hours. Remote work. Position may be eligible for additional employee benefits as to be determined by Generation Patient.  

About the role

The role of the Administrative and Program Assistant is to support in managing internal and external communications across Generation Patient’s portfolios. This is a new role with a small team. It is important to note that all of the programs and duties do not happen simultaneously but seasonally. 

This role will report to the executive director. Generation Patient is a remote office environment so you should be able to work from home. 

Responsibilities

Program Management - 50%

  • Manage the Crohn’s and Colitis Young Adults Network Fellowship 

    • Editing and updating monthly CCYAN Fellow content 

    • Coordinating and leading monthly fellow speaker meetings

    • Primary communicator for the IBD Medical student scholars  

  • Prepare logistics for the Roundtable on Young Adults with IBD Meeting  

  • Coordinate meetings for health policy scholars 

  • Coordinating six peer support meetings per month, including evaluation tracking.  

Communications - 25%

  • Organize speaker communications and outreach partners for the virtual Summit 

  • Oversee donor communications and updates by email, virtual meeting, and more to increase support 

  • Create presentations as needed, such as for the board meetings

  • Support with team Communications, including events and writing newsletters

Project Management and Admin - 25%

  • Project Manage the implementation of Salesforce for Fundraising, working with the Operations Manager and Development Coordinator to ensure that the platform meets the Development team's needs, entering data, and pulling reports and stats

  • Maintain documentation about grant reports and timelines 

  • Lead on annual impact report content drafting, document design, and final report distribution

  • Other duties, as assigned

Qualifications

  • Ability to thrive with little direction in a startup nonprofit environment

  • Preferable to have experience in public health, health policy and working with small teams

  • Preferable to have lived experience with chronic disease or illness

  • Preliminary knowledge of health policy, a strong understanding of intersectional social justice issues. 

  • Willingness to support other aspects of Generation Patient 

  • Comfortable moving between big-picture concepts and fine details to both strategically plan and execute work to a high standard

  • Strong communication and collaboration skills, including writing and editing

  • Familiarity and experience with a range of communications tools and approaches (Canva, Mailchimp, Action Network, Gmail Templates, etc.)

  • Excellent organizational and administrative skills and keen attention to detail, especially while managing multiple projects and deadlines

  • Ability to prioritise and work independently to deadlines and goals

  • Strong critical thinking skills and problem-solving ability with good, independent judgment

  • Able to work efficiently and independently as well as collaborate effectively with others; we are looking for someone who can follow set processes to take work forward - someone with a ‘let’s make this work attitude who is willing to ask for help when needed

  • Flexibility to change role duties as needed 

  • Excels with online tools including Google Workspace, social media, and database programs

  • English fluency 

  • Excitement to work with a team of young adult patients 

About Generation Patient

Generation Patient is a nonprofit organization empowering adolescents and young adults with chronic conditions. As an entirely young adult patient-led organization, we focus on areas of peer support, higher education, health policy, and more. Programs through Generation Patient include the Crohn’s and Colitis Young Adults Network and the Health Policy Lab. Furthermore, we are fully independent of healthcare industry funding, ensuring the integrity of our work and perspectives. 

To apply

Please submit to virtual@healthadvocacysummit.org:

  1. CV (3 pages max)

  2. Cover Letter addressing qualifications (2 pages max)

  3. Three references, including name, position, and contact information. 

Incomplete applications will not be considered.

Process

Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted. For your application to be considered in the first review, please submit it by February 10, 2023. 

The application process will include at least two Zoom interviews and potentially more written materials. 

We encourage young adults with chronic medical disabilities to apply. We are an equal-opportunity employer.